5–9 June 2017
Sheraton Denver Downtown Hotel, Denver, Colorado

What to Know Onsite

General Information

AIAA Registration and Information Center Hours

The AIAA Registration and Information Center will be located in the Plaza Foyer at the Sheraton, Denver.

Registration Hours
Sunday, 4 June 1300-1900 hrs
Monday, 5 June-Friday, 9 June 0845-1730 hrs

ITAR Registration Hours    
Tuesday, 6 June 0700-1730 hrs   Plaza Foyer
Wednesday, 7 June 0700-1730 hrs   Plaza Foyer
Thursday, 8 June 0700-1730 hrs   Savoy Room Foyer
Friday, 9 June
0700-1200 hrs   Savoy Room Foyer

Meet the Author

Meet Leland Nicolai, author of Lessons Learned: A Guide to Improved Aircraft Design and Fundamentals of Aircraft and Airship Design on Tuesday, 6 June during the Opening Reception in the Exposition Hall, 1830-2000 hrs.

Wi-Fi Internet Access On Site

AIAA is providing limited Wi-Fi service for attendees to use while on site. To keep this service available and optimized for all attendees, please do not download files larger than 2MB, create multiple sessions across multiple devices, or download multiple files in one session. If you receive an error message that an AIAA server is blocking your current IP address, please inform the AIAA registration desk.

AIAA Livestream Channel

Visit AIAA Livestream to view selected keynotes, plenaries, and Forum 360 sessions. Share the link with colleagues who couldn’t attend the forum, so they can watch live or view later.

Certificate of Attendance

Certificates of Attendance are available for attendees who request documentation at the forum itself. The Certificates of Attendance will be available for attendees to print at a self-service station at the registration desk starting Wednesday, 7 June. AIAA offers this service to better serve the needs of the professional community. Claims of hours or applicability toward professional education requirements are the responsibility of the participant.

Nondiscriminatory Practices

AIAA accepts registrations irrespective of race, creed, sex, color, physical handicap, and national or ethnic origin.

Restrictions

Photos, video, or audio recording of sessions or exhibits, as well as the unauthorized sale of AIAA-copyrighted material, is prohibited.

AIAA Photography Notice

Be aware that by participating in this American Institute of Aeronautics and Astronautics (hereinafter “AIAA”) event, “AIAA Aviation and Aeronautics Forum and Exposition” you are automatically authorizing AIAA and its employees, agents and assigns to use your name, photograph, voice or other likeness for purposes related to the mission of AIAA, including but not limited to publicity, marketing, websites, other electronic forms of media, and promotion of AIAA and its various programs and events.

International Traffic in Arms Regulations (ITAR)

AIAA speakers and attendees are reminded that some topics discussed in the conference could be controlled by the International Traffic in Arms Regulations (ITAR). U.S. nationals (U.S. citizens and permanent residents) are responsible for ensuring that technical data they present in open sessions to non-U.S. nationals in attendance or in conference proceedings are not export restricted by the ITAR. U.S. nationals are likewise responsible for ensuring that they do not discuss ITAR export-restricted information with non-U.S. nationals in attendance.

Author and Session Chair Information

Speakers’ Briefing in Session Rooms

Authors who are presenting papers will meet with session chairs and co-chairs in their session rooms for a short 30-minute briefing on the day of their sessions to exchange bios and review final details prior to the session. Please attend on the day of your session(s). Laptops preloaded with the Speakers’ Briefing preparation slides will be provided in each session room. Speakers’ Briefings will be held, Monday, 5 June–Friday, 9 June: 0730 hrs.

Speakers’ Practice Room

Speakers who wish to practice their presentations may do so in the designated room (room name to be announced). A sign-up sheet will be posted on the door. In consideration of others, please limit practice time to 30-minute increments.

Session Chair Reports

All session chairs are asked to complete a session chair report to evaluate their session for future planning. AIAA has partnered with Canvas Solutions to provide an electronic Session Chair Report form. You can download the FREE mobile app in your App Store, AppWorld, or Marketplace by searching for “Canvas Solutions, Inc.” The mobile app is free, so please be sure to download it. Detailed instructions will be provided in the session rooms. If you do not have a tablet or a smartphone, simply use the report form as a guide and enter your session chair report information at the session chair reporting computer station located on site near the AIAA registration area. Report data will be collected and used for future planning purposes, including session topics and room allocations. Please submit your session chair report electronically by Friday, 9 June 2017.

Audiovisual

Each session room will be preset with the following: one LCD projector, one screen, one microphone and sound system (if necessitated by room size), and one laser pointer. Laptop computers will also be provided. You may also use your own computer. Any additional audiovisual equipment requested onsite will be at cost to the presenter. Please note that AIAA does not provide security in the session rooms and recommends that items of value not be left unattended. Requests for additional audiovisual equipment may be made to Alexi Thomas by 1 May.

“No Paper, No Podium” and “No Podium, No Paper” Policy

If a written paper is not submitted by the final manuscript deadline, authors will not be permitted to present the paper at the forum. Also, if the paper is not presented at the forum, it will be withdrawn from the proceedings. It is the responsibility of those authors whose papers or presentations are accepted to ensure that a representative attends the conference to present the paper. These policies are intended to improve the quality of the program for attendees.

Dates to Remember

  • Manuscript Deadline: 03 May 2017
  • Early Bird Reg Deadline: 15 May 2017
  • Cancellation Deadline: 22 May 2017

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