25–29 June 2018
Hyatt Regency Atlanta, Atlanta, Georgia

Tips for Travel Approval

Over the last few years, travel and training budgets have been significantly reduced and the approval process for many organizations has become more difficult. Regardless of the value of your participation in a conference, you will most likely need to justify the expense to gain approval.

OMB Updates Their Guidance on U.S. Government Travel

On 25 November 2016, the White House Office of Management and Budget (OMB) released a revised memorandum that improves U.S. government conference travel policy. The memo mentions the significant savings in conference spending since the original policy was implemented in 2012, and speaks to the importance of science and technology conferences to agency missions. Under the revised policy, OMB calls on agencies to develop and implement travel and conference guidance tailored to their mission needs and risks. More specifically, it delegates authority for conference attendance to an “appropriate official” for approval and allows for preapproval of “known recurring conferences, especially at non-government sponsored conferences.” The guidance offered in the revised memo “does not apply to Federal attendance at non-Federal conferences.”

AIAA has been part of a large coalition of other scientific and engineering societies actively advocating for the easing of travel restrictions for federal employees attending science and technology conferences.

From its creation in 1963, the American Institute of Aeronautics and Astronautics (AIAA) has organized conferences to serve the aerospace profession as part of its core mission. AIAA events span over 70 technical discipline areas to help scientists, engineers, and technologists expand their knowledge and stay current with developments in their fields.

As you put together your request to participate in AIAA forums, here are some items you may wish to consider:

  • Focus on what you will bring back to your organization as a result of your participation so your supervisor understands the return on investment.
  • Offer to share the agenda with your supervisor and colleagues to see if there are topics/sessions you can attend to bring back information of interest.
  • Offer to prepare a trip report and deliver a short presentation to your colleagues to share what you learned from the event.
  • Registering for the full conference gains you access to all technical papers presented during the forum.

Top Reasons to Participate in AIAA Forums

  • Find out what lies ahead, as leaders in aerospace and related fields discuss their programs, challenges, and solutions during plenary and Forum 360 panel sessions.
  • Expand your knowledge, as expert engineers and scientists from dozens of nations around the world share their latest research and development findings in the technical program.
  • Gain access to the online proceedings when you register at the full conference price.
  • Network, advance your organization’s brand, discuss challenges, and share ideas during technical sessions, luncheons, coffee breaks, and exposition hall and social activities.
  • Stay at the top of your game with AIAA’s Continuing Education programs. Leave with insights and solutions that you can put to immediate use.
  • Build your workforce. AIAA forums attract thousands of aerospace students and young professionals – your future workforce.

Resources to Help You Gain Approval

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